Payroll Administrator

Job Summary:

We are seeking a detail-oriented and reliable Payroll Administrator to join our team. The successful candidate will be responsible for processing payroll accurately and on time, maintaining payroll records, and ensuring compliance with federal and provincial regulations. This role plays a critical part in supporting our HR and Finance departments and will be responsible for updating SOPs and checklists to ensure ongoing accuracy and traceability of our payroll processes.

Key Responsibilities:

• Verify payroll data and transactions in our Dayforce time and payroll system, such as timesheets, work shifts, employment status and compensation changes, retro pay, etc.
• Maintain payroll supporting records, including new hire and termination letters, leave pay, garnishment letters, as well as requests from HR, Benefits, and other areas.
• Collaborate with HR and HR Technology to ensure that all payroll-impacting system workflows and configurations are aligned and compliant with payroll best practices.
• Ensure compliance with tax laws, statutory deductions, and employer taxes (CPP, EI, income tax, WCB, OHT, etc.).
• Process Records of Employment (ROEs), year-end tax forms (T4s, RL-1s), period-end reports, and ad-hoc reconciliations.
• Respond to payroll inquiries regarding pay, deductions, and taxation in a way that is appropriate at all levels of the organization.
• Ensure payroll accuracy, compliance, and traceability with payroll account reconciliations and audits.
• Identify and resolve payroll discrepancies such as over/under payments, system errors, data entry errors, etc.
• Develop and maintain payroll SOPs and checklists to support all payroll processes.
• Keep a mindset of continuous improvement, innovation, automation, and openness to change as the HR/Payroll operations evolve.

• Minimum 5-7 years of experience in payroll administration.
• Strong knowledge of Canadian payroll legislation, multi-province, and employment standards.
• Proficiency in payroll and business software, including:
  • Dayforce experience is highly desired.
  • Microsoft 365 Suite (Excel, Outlook, Teams, Word)
  • Case management systems.
• Experience with accounting principles, business administration, or similar technical education. 
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Excellent communication, collaboration, and problem-solving skills in remote environments.

Preferred Assets:

• PCP (Payroll Compliance Professional) certification from the National Payroll Institute.
• Familiarity with unionized environments and collective agreements.
• Bachelor’s degree in accounting, business administration, or similar fields.
• Service Now case management system.

Work Environment:

• Remote-based.
• Collaborative team setting with close interaction with HR and Finance departments.

All your information will be kept confidential according to EEO guidelines.