We are seeking a detail-oriented and knowledgeable Payroll Tax Administrator to support multi-state payroll tax operations across all 50 U.S. states. In this role, you will ensure tax compliance through data validation, reconciliation, audit support, and coordination with our external Tax Administrator, who is responsible for filings and payments. You will act as a key liaison between internal teams and our tax filing partner to ensure accurate and timely reporting.
Key Responsibilities:
- Tax Support & Compliance:
- Monitor tax account setups and employee tax configurations to ensure compliance with federal, state, and local requirements.
- Maintain up-to-date tax profiles for new jurisdictions in coordination with HR and Payroll teams.
- Track and escalate changes in payroll tax laws and work with our Tax Administrator to ensure appropriate action.
- Coordination & Communication:
- Serve as the internal point of contact for payroll tax questions and work closely with our external Tax Administrator.
- Communicate any required data or corrections needed to support accurate filings and deposits.
- Coordinate the registration of new state and local tax accounts as required by business expansion or employee relocation.
- Reconciliations & Audit Support:
- Perform monthly, quarterly, and year-end reconciliations between payroll records and tax filings.
- Research and resolve discrepancies or variances in tax data in collaboration with Payroll and Tax Administrator.
- Support payroll tax audits by compiling requested documentation and responding to inquiries.
- Reporting & Documentation:
- Assist in preparing and reviewing payroll tax reports, summaries, and reconciliations.
- Maintain comprehensive internal documentation for payroll tax processes and policies.
- Track and review notices from tax agencies, escalating to the Tax Administrator when action is required.
- Process Improvement:
- Identify opportunities to streamline payroll tax workflows and reduce errors.
- Contribute to system and process updates to support tax accuracy and efficiency.
- 3 plus years of payroll tax experience in a multi-state environment.
- Familiarity with payroll systems (e.g., Dayforce, ADP, Workday, Paylocity, etc.).
- Solid understanding of federal, state, and local payroll tax regulations and employer obligations.
- Highly detail-oriented with strong organizational and problem-solving skills.
- Excellent verbal and written communication abilities.
- Proficiency in Excel and payroll/tax reconciliation processes.
- Experience supporting payroll operations for a remote or distributed U.S. workforce.
- CPP or FPC certification is a plus.
- Working knowledge of tax registration and account maintenance across multiple states.
All your information will be kept confidential according to EEO guidelines.
Why work for Cornerstone Building Brands?
Our teams are at the heart of our purpose to positively contribute to the communities where we live, work and play. Full-time* team members receive** medical, dental and vision benefits starting day 1. Other benefits include PTO, paid holidays, FSA, life insurance, LTD, STD, 401k, EAP, discount programs, tuition reimbursement, training, and professional development.
*Full-time is defined as regularly working 30+ hours per week. **Union programs may vary depending on the collective bargaining agreement.
Cornerstone Building Brands is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, or status as a protected veteran. You can find the Equal Employment Opportunity Poster here. You can also view Your Right to Work Poster here along with This Organizations Participation in E-Verify Poster here. If you'd like to view a copy of the company's affirmative action plan for protected veterans or individuals with disabilities or policy statement, please contact Human Resources at 281-897-7788 or HRCompliance@cornerstone-bb.com. If you have a disability and you believe that you need a reasonable accommodation in order to search for a job opening or to submit an online application, please contact Human Resources at 281-897-7788 or HRCompliance@cornerstone-bb.com. This email is used exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only emails received for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.
California Consumer Privacy Act (CCPA) of 2018
Must be at least 18 years of age to apply.
Notice of Recruitment Fraud
We have been made aware of multiple scams whereby unauthorized individuals are using Cornerstone Building Brand's name and logo to solicit potential job-seekers for employment. In some cases, job-seekers are being contacted directly, both by phone and e-mail. In other instances, these unauthorized individuals are placing advertisements for fake positions with both legitimate websites and fabricated ones. These individuals are typically promising high-paying jobs with the requirement that the job-seeker send money to pay for things such as visa applications or processing fees. Please be advised that Cornerstone Building Brands will never ask potential job-seekers for any sort of advance payment or bank account information as part of the recruiting or hiring process.